Privacy Policy — Mine Reclaim Alliance LLC
Effective Date: September 30, 2025
Mine Reclaim Alliance LLC (“we”, “us”, or “our”) operates https://cash4mines.com (the “Site”) and provides mining reclamation, land restoration, environmental consulting and related services (the “Services”). This Privacy Policy explains what information we collect, why we collect it, how we use it, with whom we share it, how long we keep it, and your rights.
1. Information We Collect
1.1 Information you provide directly
- Contact details (name, email, phone number, company name, mailing address).
- Project details, attachments and other material you submit through contact/quote forms.
- Communications you send us (email, voicemail, chat transcripts).
- SMS/MMS opt-in records and message consent timestamps.
1.2 Information collected automatically
- Technical data (IP address, device identifiers, browser type/version, OS, referrer URL).
- Usage data (pages visited, time on page, clicks, forms submitted, session duration).
- Cookies, pixels and similar tracking technologies.
1.3 Sensitive information
We do not intentionally collect special categories of sensitive personal data (e.g., race, health, religion). If you submit such information voluntarily, you consent to its processing.
2. Legal Basis for Processing (where applicable)
- Consent — for marketing communications and cookies when required.
- Contract performance — to provide services and fulfill client agreements.
- Legitimate interests — to improve the Site, fraud prevention, analytics and legal compliance.
- Legal obligation — to comply with law or respond to lawful requests.
3. How We Use Your Information
We use data to:
- Provide, operate and maintain the Site and Services.
- Respond to inquiries, prepare quotes and deliver projects.
- Send service-related notifications, appointment reminders, project updates.
- Send marketing communications if you opt in.
- Improve the Site, monitor usage and detect/prevent fraud.
- Meet legal and tax obligations.
4. SMS / A2P Messaging (Consent & Opt-in)
- By submitting your phone number and opting in via our website, text form, or other means, you consent to receive automated marketing and transactional messages from Mine Reclaim Alliance LLC.
- Consent is not required to purchase goods or services.
- Message & data rates may apply. Message frequency: up to 3 messages/week unless you specifically opt into a higher frequency.
- To unsubscribe, reply STOP to any message; you will receive a confirmation and then no further marketing messages.
- For help, reply HELP or contact billhall@minereclaim.com or call (775) 298-5104.
5. Cookies & Tracking
We use the following types of cookies:
- Necessary cookies — required for site operation (session, load balancing).
- Preferences cookies — remember language, form preferences.
- Analytics cookies — measure site usage (retention: typically 26 months).
- Marketing cookies — used for advertising/retargeting (only with consent).
You can manage cookie preferences through your browser settings or our cookie banner where present. Disabling cookies may reduce functionality.
6. Sharing & Third-Party Processors
We may share information with:
- Service providers (hosting, CRM, email providers, analytics, payment processors).
- Professional advisors (legal, accounting) where necessary.
- Law enforcement or regulators when required by law.
- In connection with business transfers (merger, sale) — with notice and protections.
We require processors to maintain appropriate safeguards and only process data for specified purposes.
7. International Transfers
Data may be stored and processed in jurisdictions outside your country. Where required, we use appropriate safeguards (e.g., SCCs) to protect your data.
8. Data Retention
We retain data only as long as necessary:
- Contact form & quote records: 3 years after last contact (default).
- Client/project records and contracts: 7 years (for tax/contractual reasons).
- Analytics & logs: 12–26 months.
- Marketing consent: until withdrawn.
These are default retention periods — you can request shorter/longer retention if required.
9. Your Rights
Depending on your jurisdiction (GDPR/CCPA etc.), you may have rights to:
- Access, correct, export, or delete your personal data.
- Withdraw consent and opt out of marketing.
- Request restriction or object to processing.
- Lodge a complaint with a supervisory authority.
To exercise rights contact: billhall@minereclaim.com. We will verify identity before fulfilling significant requests.
10. Security
We implement administrative, technical and physical measures (access controls, encryption where feasible, staff training) to protect personal data. No system is completely secure; we cannot guarantee absolute security.
Data breach
If required by law, we will notify affected users and regulators of a data breach within applicable timeframes (e.g., 72 hours where required).
11. Children’s Privacy
Our Site and Services are not intended for children under 18. We do not knowingly collect personal data from children under 18.
12. Third-Party Links & Embedded Content
Our Site may contain links or embedded content from third parties. Their policies apply; we are not responsible for third-party practices.
13. Automated Decision Making
We do not use automated decision-making (including profiling) that produces legal or similarly significant effects about individuals, unless we notify you and obtain consent where required.
14. California / CCPA Notice (if applicable)
California residents have the right to: know categories of personal information collected, the purpose, and third parties with whom it’s shared; request access, deletion, and opt-out of sale (we do not sell data); to non-discrimination for exercising rights. Submit requests to billhall@minereclaim.com.
15. Changes to this Policy
We will post changes on this page with a new effective date. Substantive changes will be notified via email where feasible.
16. Contact
Mine Reclaim Alliance LLC
Email: billhall@minereclaim.com
Phone: (775) 298-5104
